Complete Chromebook Management

How to GAC: Create an Extension Collection for Your School

Dan Russ December 15, 2016

Hi admins, and welcome back to How to GAC! Today, we’re going to show you how to create a collection of recommended Chrome apps and extensions for your school.

A Chrome Extension Collection is a list of Chrome apps and extensions, selected by you and other admins, that are recommended to students and can be installed whenever they like.

Unlike force-installed extensions, Collections are only recommendations, and aren’t installed automatically. Instead, students can pick and choose which extensions will be the most useful to them, and ignore extensions that they don’t need.

So what extensions and apps should you recommend? That’s up to you! There are a lot of great ones out there that we’ve covered in Tip Tuesday that we’d happily recommend to pretty much any school to get even more use out of their Chromebooks.

Something to keep in mind is that you can make different Collections for different OUs in your school. This means that you can recommend apps and extensions that focus on early K-12 education for your younger students, and more productivity oriented apps, like Evernote, to your older students. That said, feel free to make a single Collection for your entire school! This can work particularly well if your school has an in-house Chrome extension or something similar.

Before you begin, you’ll want to have two things on hand:

  1. Administrator-Level access to your school’s Google Admin console.

  2. The names of the extensions that you want to add to your school’s Collection. Also, if your school has chosen the setting “Block all apps and extensions except the ones that I allow” in Google Admin console’s User Settings, you will need to white list each extension in your Collection.

    You can whitelist extensions by clicking Manage next to Allowed Apps and Extensions in Google Admin console’s User Settings. (If you’re not sure how to get here, follow steps 1-4 below.)

    ec_ManageButton.jpg


Ok admins, let’s get started!

  1. First, go to admin.google.com, and log in using your administrator-level credentials.

  2. Next, click on Device Management.

    Auto_DeviceManagement.jpg

  3. From the Device Management screen, click on Chrome Management.

    Auto_ChromeManagement.jpg

  4. Now, click on User Settings.

    Auto_UserSettings.jpg

  5. From the Organizations list on the left side of the screen, select which OU you want to create an extension Collection for. If you want to recommend the same extensions for your whole school, then you can skip this step.

    Auto_SelectOU.jpg

  6. Scroll down to the Chrome Web Store section.
    1. Under the Chrome Web Store Homepage heading, enter your school’s name in the What should the collection name be? field.
    2. Under the Which private apps should be included in the collection? heading, choose the I will choose which private apps and extensions to include option.
    3. Under the Chrome Web Store Homepage heading, select the Use the “For [Your School]” collection option, where [Your School] is the name of your school.

      ec_ChromeWebStoreOptions.jpg

  7. Alright, almost done! Now that you’ve set up the Chrome Store to show your school’s Collections, click on Manage in the Recommended Apps and Extensions section.

    ec_RecommendedManageButton.jpg

  8. Now, click on Chrome Web Store.

    ec_ChromeWebStoreButton.jpg

  9. In the search field, type in the name of the app or extension you want to make a recommendation, and press Enter.

    ec_SearchBar.jpg

  10. When you find the app or extension you want to add as part of your Collection, click Add.

    ec_AddButton.jpg

  11. Continue searching for and adding apps and extensions until you’re finished, and then click on Save.

    ec_SaveButton1.jpg

  12. Finally, click on the Save button at the bottom of the screen.

    ec_SaveButton2.jpg

 

Alright, now that everything is installed, students can visit the URL below ...

https://chrome.google.com/webstore/category/for_your_domain

... or click the “for” link on the sidebar of the chrome webstore to see the extension collection.

ec_ChromeWebStore.jpg


And that about wraps up this edition of How to GAC! Be sure to click Subscribe above to get a brand new tip every single Thursday. You can also click here to watch GoGuardian’s Tip Tuesday videos, where many of our How to GAC posts live in video form!

Before we let you go, we had a question: what apps and extensions are YOU going to recommend for your school?

Topics: Learning

Written by Dan Russ

 
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